Privacy Notice 2022

Crewe Town Football Club takes your privacy very seriously.

This privacy notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal date you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.

What personal data we hold on you;

Personal data means any information about an individual from which an individual can be identified. We collect, use, store and transfer some personal data of our players (and their parents/guardians and other Club members.

You provide information about yourself when filling in registration forms either at the club or events connected with the Club or by corresponding with the club by phone, email or other forms.

The information you give us may include your name, date of birth, address, email address, contact numbers (yourself and emergency contact) and gender. We may also ask for relevant health information, which is classed as special category personal data, for the purposes of wellbeing, welfare and safeguarding. Where we hold this data, it will be with the explicit consent of the parent/guardian and participant if applicable.

Where we need to collect personal date to fulfil Club responsibilities and you do not provide that date, we may be unable to honour or administer membership.

Why we need your personal data;

We will only use personal data for any purpose for which it has been specifically provided.

The reason we need personal data is to be able to run the football club and arrange matches; to administer memberships and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member/participant to provide the services that registration brings.

We have set out on the following table, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

 Purpose/Processing activity

Lawful Basis for processing under Article 6 of the GDPR

Processing membership forms and payments/subs.

Performance of a contract

Organising matches

Performance of a contract

Sending out match or Club information and updates

Performance of a contract

Sharing data with Managers/Coaches or Others to run training sessions or enter events

Performance of a contract

Sharing data with leagues we are in association with, county associations and other competition providers or invitation to events

Performance of a contract

Sharing data with committee members to provide information about club members to provide information about club activities, membership renewals or invitation to social events

The club has a legitimate interest to maintain member and participant correspondence for club community purposes

Sharing data with third party service or facility providers

The Club has a legitimate interest to run the Organisation efficiently and as it seems fit. Provision of some third-party services is for the benefit of the Club participants and its members.

Sharing anonymised data with a funding partner as condition of grant funding. Local Authority

The Club has a legitimate interest to run the Club efficiently and as it seems fit. Application for funding is a purpose that benefits the Club, its participants and members.

Publishing match and league results

Consent. We will only publish your personal data in a public domain, including images and names, if you have given consent for us to do so in writing, this applies to all under 13 yrs. children.

Sending out marketing information such as newsletters and information about promotions and offers from sponsors

Consent. We will only send information relating to the club if you are a current member/participant.

To ensure we understand possible health risks

Consent. We will only process details of medical history with your consent.

Policy reviewed 19th March 2022 by The Club Committee.